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Managing your time can be tricky when there’s a constant increase in “to-dos” and seemingly not enough hours in a day. However, it’s a critical skill to be successful—especially in fast-paced work environment. Not only does it increase productivity, it avoids having you under unnecessary pressure and stress. Organization, prioritizing, and goal setting can make a significant difference when it comes to managing your time efficiently. Our team have developed 4 simple tips that will have you better managing your time in no-time.
- Stay organized
Staying organized is fundamental to better time management when it comes to working efficiently and utilizing your time intelligently. If you have to search through piles of papers, decode illegible notes or keep hundreds of tabs open you are more likely to waste valuable time. Working in an unorganized environment not only causes stress but also doesn’t look good to your boss, coworkers, or clients either. Being organized, in all its forms, can facilitate your personal and professional life as well as add to your sense of professionalism.
For instance, a recent Forbes report suggests “batching,” or doing all of your similar tasks for the day together, to help you systematically plan your day. For example, if your task was “conduct media research,” you’d do all the research for that specific project at the same time in the same part of the day. With all the information piled on top of us on a day-to-day, staying organized can be extremely important in order to not forget important details.
- Develop a work plan
One way to enhance your productivity is by planning your week and building a stable sleep pattern. Use a calendar to make note of your day-to-day “where’s and what’s” to help calculate your time and lead to more successful task completion. You can use virtual tools like Google Calendar and Microsoft’s Outlook. Forbes suggests that deciding what tasks you need to complete, or the “what,” should always be followed by a time, “when” when you list them.
Developing a work plan also helps you avoid spending time or menial tasks, such as making phone calls and constantly checking e-mails, which does have you “working,” but not necessarily producing. Having a steady sleep pattern with a recommended 7-8 hours each night can also make a significance impact on your work habits. It will improve your ability to retain information and maintain focus, causing you to stay attentive on the task at hand and spend your time effectively.
While it’s true no one gets more than 24 hours in a day, we still have power over how productive we are by managing our time. Remember, you can’t do it all. Saying “no” can be an advantageous decision. One way to save time is by starting on the tasks that are most important. Thinking about the things you can realistically accomplish with the time you have and the pace you work at can save you overwhelming stress.
Labeling tasks based on their level of importance, perhaps by color-coding or rating them numerically, can help you conceptualize what’s a “today” task versus what can wait until tomorrow. Tackling one thing at a time can help you be mindful of your work—rushed work can often not be your best work.
- Set goals
We can imagine how thinking about deadlines that are just around the corner while being under high demands from your boss can easily overwhelmed you, let alone the concern of not being able to complete everything efficiently. An effective way to relieve this is by setting goals for each task. Start by Identifying your objectives and setting small goals for each one. Have it in the form of to-do lists, in order, reaching to a long-term one.
Goal setting, whether they are daily, weekly, or monthly, can encourage you to stay productive as well as stay on track. Writing your goals down helps us stay focused and inspire us to find practical solutions to achieve them —not to mention the difference it makes in the final delivery. Reduced pressure and ease induces creativity and mindfulness, and helps you toward a job well-done.
It can be easy for some of us to become discouraged in the face of life’s demands, while some can feel debilitated by stress, others can be motivated by it. Regardless, managing your time effectively is not just the ability to layout an organized schedule, true time management means setting priorities that communicate clearly what’s important, making realistic goals, as well as setting firm boundaries that allow us to keep up with our commitments that we make to ourselves and to others.
By: Kimberly Milani
Contributor: Mariana Paranhos
Images: Getty Images
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